Mobile phones are more in use than ever before, both for personal and work-related tasks. Some companies issue employees with work mobile phones for that reason while others allow employees to use their personal mobile devices for work purposes. Many employees expect their workplace to be more in-tune with technology and may feel that any company not embracing the mobile trend is behind the times.
A HRIS provides a certain amount of self-service for employees. They should be able to access their own employee records, update personal information, view previous and upcoming paychecks, submit time sheets, and more. The easier the HR system is for employees to access, the more engaged they will be.
Allowing the user end of the HRIS to be accessible via mobile devices take employee engagement a step further. Many will find using their mobile devices to access the HRIS to be easier and more efficient. They’re already familiar with the device from using it daily and so may have an easier time access the system.
Self-service also saves time on the HR end. If employees have payroll changes to make or questions about a paystub, HR staff won’t have to look into and answer those questions for them because they can access that information themselves no matter where they are.
Information that employees can access and edit from a mobile payroll app or system can include the following:
- Direct deposit information
- 401(k) plans
- Personal information
Employees can manage all of this information themselves, removing the task of monitoring and updating that information from your HR staff. Employee information can thus be updated more quickly and be kept more accurate as employees can make necessary changes themselves. In addition, if a mistake is made with payroll, it can be caught and addressed much more quickly.
Not all employees may be in the office every day, if at all. Many employees work from home, from distant offices, or even in other countries. If payroll is handled in a HRIS and is accessible remotely, all employees can check their paystubs, request days off, and more, all from their mobile devices. It’s convenient for the employees and frees up HR staff time by allowing individual employees to check payroll themselves.
Many employees may balk at coming in to work outside of their scheduled shifts or logging into a work computer during their off hours to access their payroll information. Mobile phones, even when used for work, often don’t carry the same work-related associations. Employees are thus much more willing to use them after hours, even for work-related tasks.
Payroll information is thus more readily accessible to all employees as soon as they need it, whenever and wherever they need it.
The biggest concern about mobile payroll is security. Payroll information can contain sensitive data about both the employee and the company and many mobile apps remain logged in once the employee has signed in the first time. If an employee loses their phone, that can represent a security risk.
However, the risks of accessing payroll information on a mobile device haven’t so far proven to be any worse than the risk of accessing a HRIS database from a laptop or other self-service options. In addition, any mobile device carries its own security in the form of passwords, facial recognition, and fingerprint scans.
Does your company need a HRIS solution that provides mobile access to payroll? Check out our vendor match page now and let us help you choose the software that will best fit your company’s payroll needs.