Small businesses have different HRIS needs than large businesses. Small businesses often have fewer employees performing the same functions that are needed for businesses of any size, so HR software should accommodate and reflect that. It is important to look for certain features and functionality that will help rather than hinder your small business.
Time and Attendance Software
Many small businesses never move beyond keeping time on spreadsheets and writing paper checks. This system is highly fallible and can result in stiff penalties if regulations are breached and bad blood between employer and employee if mistakes are made. Implementing HR software that keeps time can help to avoid these types of issues.
Additionally, having time and attendance kept in a smart system can allow you to use the attendance tracking and timekeeping data to extrapolate information about your business and to spot trends. Having time kept in this fashion can also make it much easier for your business to grow when desired.
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Mobile accessibility is quickly becoming the norm and can provide a serious advantage for small businesses. Managers and employees in a small business often have to wear many hats, so HR software with mobile accessibility can make it easy to view important business data while on the go or at the earliest convenience. Enabling employees to view things like schedules, compensation information, and tax documents on a mobile device can save time and frustration all around.
Benefits Enrollment and Management
Benefit requirements and options can be tricky for small businesses to figure out and can take up work time trying to explain to qualified employees. HRIS with benefits enrollment options can make the whole process easier to navigate for employees and can take almost all of the stress off of employers. Employees can also review and select benefits at their leisure on their own time, relieving pressure and saving company time.
In addition to empowering employees to work through the benefits process on their own, using a HRIS for benefits management can make compliance easier. Most HR software can compile reporting information and even send the information to the appropriate places with a few clicks. It can also update information regularly, so employers can always stay up to date with the most current laws without doing tons of research.
Training and Development
It may not suit every small business to add training and development options to the HRIS, but it can help small businesses that are working on growing take the next step. Having training and development options easily accessible through a mobile platform can give employees the push and the opportunity that they need to grow within the company. When all employees have these options, it can spur motivation and help the business to maximize productivity, driving growth.
While small businesses may not need a HRIS to handle the same volume of data as large businesses, having a HRIS can provide certain tangible benefits. During selection, it is important to make sure that the chosen HRIS can be scaled down to meet only the needs of the business, no more and no less. Having unnecessary features can affect functionality and adoption rates.
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