Onboarding can make a huge difference to whether an employee stays with a company or decides to move on quickly. Starting at a new job is never easy for an employee, the onboarding process should ideally address the transition and prepare new employees for their position. While it is up to each employer to make sure that their onboarding process is as effective as possible, a HRIS changes onboarding in the following ways.
Makes Onboarding a Mobile Endeavor
When onboarding is offered through HRIS, it allows new employees to complete the onboarding checklist at a time and in a place that’s convenient for them. This can improve their focus and allow them to delve deeper into company history and other materials than may have been possible with in-house onboarding. Additionally, employers can get a glimpse of motivation and productivity levels by seeing how quickly onboarding tasks are completed.
Digital onboarding saves paper, ink, staples, paper clips, and the space that would be used to store onboarding paperwork. This creates less waste and requires fewer materials to be produced, thus reducing a company’s carbon footprint.
Streamlines Orientation and Training
When onboarding is completed through HRIS, the process is streamlined and integrated with training. Instead of sitting through training videos and experiencing a choppy and boring orientation in a back office, employees complete tasks digitally when they are fresh and prepared and take breaks at their own pace. Instead of waiting for an employer and other new employees before beginning training, employees can jump right in when they’re ready.
Kicks Off Goal Setting Immediately
As part of the onboarding process, employees can often set goals that the HRIS will then track. Beginning goal setting at this early stage can mentally prepare new employees quickly and can help them acclimate to the company’s way of setting and tackling goals. If done right, this can increase productivity while also giving employees satisfying clarity regarding expectations.
Reduces Errors and Compliance Issues
When information is manually rekeyed or written down, it’s easy for HR professionals to make errors. Errors can be costly in terms of dollars, reputation, and employee job satisfaction. Errors and oversights may also cause compliance issues.
Using HRIS software for onboarding reduces the likelihood of errors. Employees can often key their own information directly into the system, and of course they are most familiar with their own information. When onboarding information is entered into HRIS, it can generally be exported to applicable disparate systems and fields can be populated as needed under all modules, further reducing the propensity for errors and saving time.
Boosts New Employee Perceptions
A smooth and comfortable onboarding process that is well executed through a HRIS will make a new employee feel more confident in the company that he or she is now working for. If the onboarding process is well done, it’s more likely that the company is well organized and proactive in running the business. This may boost retention and employee satisfaction.
Learn more about Onboarding and HRIS
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