After a lot of effort, time, and money has been devoted to selecting and implementing new HR software, it can be tempting to skip right to the punch and go live with the software. Unfortunately, this is not an advisable course of action, as you may encounter problems and headaches. Before going live, you should take ample time to test and re-test the software for the following reasons.
Security May Be Compromised
If you don’t take the time to test the strength of security settings on a new HRIS, you may end up surprised with leaks and breaches. Security issues can threaten the health of a company and cause employees to lose faith. Testing the security before and after employee information has been entered into the system can help to spot potential issues before sensitive information can be compromised.
Errors May Affect Buy-In
Simple errors such as a missed digit in an employee’s address can make a new HRIS the subject of ridicule and disdain. Employees are apt to think that adequate time wasn’t put into preparation if they can spot errors right off the bat – and they may be right if there wasn’t enough system testing. It’s important to make sure that information, configurations, and dashboards are as error-free as possible before going live.
Testing Is an Opportunity for Employees to Become Familiar
Testing may not just be a time-sucker, with the right strategy in place it may actually become an opportunity for employees to become acquainted with the system and begin their learning. If employees have a hand in testing, they are apt to be more enthusiastic about the software succeeding. They may also be better able to spot and fix problems quickly.
Bugs and Lags Will Be Spotted
Bugs and lags are common after new software has been installed, but testing the system can help you to spot these issues before go-live. Bugs and lags can affect productivity, delay launch, and stifle enthusiasm for the new software. Testing the system until it flows smoothly and no bugs are hampering it can help to ensure that the software works as intended right from the beginning.
Go Live May Be More Comfortable
Committing to a go-live date that’s too soon after implementation may cause the main project managers and implementation team to feel less confident in the system’s readiness. Spending time on testing allows even more people to become comfortable using the system, while also helping to stoke confidence across the board. When everyone can agree that ample time has been spent on testing the new HRIS, go live is apt to be more comfortable.
Testing HR software costs time and money, but can save time, money, and headaches down the road. The best way to make sure that adequate time is devoted to testing is to designate a certain amount of time for just that at the very beginning of the project. If other problems creep up, be careful to still reserve an appropriate amount of time for testing.