HRIS can make employee recognition incredibly easy for an organization. No longer is it necessary to shuffle through stacks of paperwork or perform complex calculations in order to figure out which employees deserve recognition. If HRIS are set up properly, managers can be provided with instant notifications based on certain achievements. This allows managers to simply act on the information, effectively streamlining the recognition process.
Benefits of Employee Recognition
Recognizing employee achievements can improve employee engagement by making employees feel like a valued part of the team. Employee recognition gives employees a clear cut reason to work harder and stay longer, especially if there are incentives involved.
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Anniversary Date Notifications
When HRIS are used for employee onboarding, the employee’s start date is a key piece of information that must be entered. Most HRIS can be set up so that the system will send a notification to select individuals when this date comes up. When managers are notified of employee anniversary dates, they can recognize the employee for years of service and check on other factors that may be further grounds for recognition, such as lack of absences and tardiness.
While yearly reviews provide managers a great opportunity to give feedback, using this timeframe can cause frustrations for employees. Employees that consistently do a good job want a pat on the back for their efforts in the moment, not ten months later. Managers can set up HRIS to provide notifications when certain benchmarks are met or exceeded, allowing managers to give feedback at the time that it is deserved.
One of the main reasons that employees leave jobs is that they feel that they are stuck in a rut or are not progressing fast enough. HRIS can help managers to tackle this issue by providing notifications when employees have not undergone any type of development training after a specified amount of time. Managers may also use HRIS to provide notifications when employees hit benchmarks that signify that an employee is ready to begin training to promote to the next level of an organization.
Avoid HRIS Recognition Errors
While HRIS can certainly make employee recognition easier, relying solely on HRIS for recognition information can be a mistake. Employee recognition should not be strictly based on quantifiable objectives; there should be some human element involved. Managers should also be vigilant for system errors when giving recognition.
HRIS System Error Conflict
Sometimes information can become lost in translation in HRIS. For example, employee anniversary dates will appear differently in American systems (2/19/15) than in European systems (19/2/15,) which can become confusing when there are company locations in several countries. Recognizing an employee for years of service on the wrong date can be embarrassing for the company and can make an employee feel that the company is simply going through the motions as opposed to truly looking to recognize employees for meaningful contributions.
Involving the Human Element
In some cases, employees are great at meeting quantifiable objectives, but may have issues not recognizable by HRIS. For example, an employee may meet sales objectives consistently, but have issues getting along with other staff and management. While the employee may deserve recognition for the ability to meet objectives, management may wish to work with the employee on people skills before rushing the employee into management training.