Using HRIS for Onboarding - HRIS Payroll Software

Using HRIS for Onboarding

By: Dave Rietsema
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Turnover can be detrimental to a business. When there are staffing issues, customer service often suffers and the remaining employees are forced to bear heavier burdens that can sow the seeds of strife and discontent. Unfortunately, sometimes turnover is unavoidable, so it is best to keep the hiring and onboarding processes as smooth and fast as possible to mitigate issues when an employee does move on.

One of the best ways to streamline the onboarding process is to acquire HR software with onboarding options. Many companies across all different industries are seeing the value in investing a little time and effort into switching their onboarding processes to an electronic format. Going digital in this department can have many benefits for both the company and the new employee, a win-win situation.

Allows New Recruits to Get Ahead of the Curve

Eager new recruits want to know as much as they can about the company and the job that they will be doing as fast as possible. Enabling new recruits to jump ahead of the curve and learn what they can before they are even in position is great for the company, as it means new employees become productive faster.

Being able to send information digitally and give employees access to reference libraries makes providing company and position info a snap, saving paper and time-and letting your new over-achievers reach the proverbial carrot.

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Keeps Face Time Valuable

When the mundane tasks associated with onboarding can be handled online at the new employee’s leisure, face-to-face time can be spent on more valuable things. Instead of sitting in an office filling out paperwork for hours, the new recruit can tour the floor and shadow your most productive employee. They can learn what really happens every day and begin acclimating to the company culture that much faster.

Helps to Mitigate Errors and Double Entry

Electronic onboarding processes are lovely because information that is entered once can often be imported into other fields, which is obviously not the case when done manually. The likelihood of errors decreases when double entry is not needed and a lot of time is saved on all sides. When the employee fills out their own information digitally, the propensity for errors is even further mitigated.

Makes Compliance Easier

Many HRIS systems that are web-based automatically update as compliance requirements change, alerting managers and making it easy to change processes in order to meet the new requirements. This can be helpful in avoiding penalties and can save time from having to constantly research applicable laws. Most HRIS systems also compile reports and even file information with the appropriate offices as needed with the push of a few buttons.

Improves the Overall Experience for Recruits

Studies have shown that employees that are happy with the way that they were hired and onboarded are much more likely to stay and be content with a company. This can really help with staffing woes as people that are hired stay on at a higher rate and stay longer. When an HRIS is used for the heavier onboarding tasks, it often makes the onboarding experience much more pleasant.

Learn more about Onboarding and HRIS

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