Using HRIS for Remote Employee Management - HRIS Payroll Software
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Using HRIS for Remote Employee Management

By: Dave Rietsema
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The ability to work from a remote location has always been an appealing concept and the number of workers operating remotely has increased at a rapid pace in recent years. Between 2005 and 2012, “teleworking” increased about 80 percent. By 2016, it’s expected that there will be about 3.9 million employees working remotely. As we collectively shift towards this style of operation, HRIS can help many companies manage remote employees more efficiently.

Improved Time and Attendance Management

Having HRIS time and attendance management systems in place that support self-service can dramatically improve the way that remote employees “clock in” and can save managers tons of time trying to track down employees and figure out their hours. Having a system set up lets employers know exactly when employees are working and can help companies to manage overtime and ensure compliance with labor laws.

Empowers Employees

Studies show that employees that are allowed to work from home feel more empowered. The ability to access payroll information, put in time off requests, and make changes to personal information from the comfort of home can all help employees to feel even more autonomous and empowered. Allowing remote employees to view and change their own information can also save human resources professionals’ valuable time while minimizing errors.

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Allows Instant Feedback

Some HRIS systems may allow configurations that will let remote employees give instant feedback. Since managers are not able to see remote employees and gauge stress or contentment levels on a daily basis, it is important to have some system in place so employees and managers can communicate about working conditions, projects, and concerns.

Makes Frequent Reviews Easy

HRIS can make it easier for managers to give remote employees reviews on a more frequent basis than annually, which can be helpful due to the limited personal interaction between remote employees and managers. Unlike when reviews are performed in the office, giving a review remotely does not have to be a huge interruption of the day, nor do both parties necessarily have to be there at the same time. After the review has been given it can also be easily and securely stored with the rest of the employee’s information in the HRIS using document management software.

Streamlines Leave Management

Leave management features of a HRIS let managers see when employees will be off and why. Having this information organized and viewable by those who need to know, such as employees that may be working virtually with the remote employee from the office or another location, can help to put worries to rest about employees “playing hooky.” This can also help managers to organize deadlines and discern productivity.

Helps Companies Save Money

Using a HRIS to manage remote employees can save companies labor dollars in much the same way a HRIS saves companies money when employees are working within an office, by eliminating the many hours that it would take human resources professionals to perform the functions manually. However, having HRIS configured to manage remote employees allows companies to very easily increase the number of remote employees. This can save companies money on utilities, workplace insurance, office space, and many other costs that are associated with employees actually having to come to a physical office to work.