Using HRIS for Succession Planning - HRIS Payroll Software
Succession Planning

Using HRIS for Succession Planning

By: Dave Rietsema
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We all know that engaging, developing, and keeping employees is important to the success of any business. Unfortunately, these points often get swept under the rug as we move through our busy days and try to keep the business alive and productive. Fortunately, HRIS software can now help with tasks such as succession planning, minimizing the time spent and keeping your business running more effectively and efficiently.

What is Succession Planning?

Succession planning is defined as a method for identifying and developing people within an organization that have the potential to be able to fill leadership positions in the company. Succession planning is superior to replacement planning, in which employees are prepped to fill specific roles, just as those roles need to be filled. Succession planning is a strategic process that is used to continually develop people within the organization, so that there is always someone eligible for a position when it opens up.

Why is Succession Planning Helpful?

Succession planning can help to reduce productivity issues within organizations that occur as a result of turnover. As employees move through planned development phases, they learn new skills and information that is relevant to the company and the positions that they may be eligible for in the future. Developing people in this way can help companies to become more efficient.

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How Can HRIS Help with Succession Planning?

HRIS can help with every aspect of succession planning, saving managers the time and frustration of having to create graphs and look up tons of employee information. Many HRIS solutions come with succession planning options that will automatically organize employee information into an easy-to-view format. Employers can simply pull up the succession planning options and see where each employee is in the succession planning scheme.

Identifying Employee Eligibility

HRIS solutions may provide information about which employees are eligible for open positions and which employees need more training or have not met standards needed to move forward. Some HRIS solutions will automatically identify employee next steps, so that managers can easily assign training modules or schedule cross-training or mentoring. With fully integrated HRIS solutions, it may be possible to assign tasks and make schedule changes right from the same dashboard with a few clicks.

Employee Succession Planning Benefits

Employees benefit from working at a company in which succession planning is used, as they are constantly learning new skills and knowledge that can help them in their career in the future. Succession planning can help employees move into leadership roles quickly and comfortably. Once in new leadership roles, employees are also more likely to be productive and may be less likely to leave than when they are rushed through training and into the position.

Employee Engagement and Contentment

Many employees say that a key reason for disengagement or discontent is that companies do not offer enough development opportunities. By having a succession plan in place from the moment an employee starts with the company, employees are likely to feel more valued and see more opportunity for growth. This can help companies to reduce turnover and enjoy higher employee satisfaction levels.