Time and attendance tracking software is a common feature that’s included with most HRIS systems. Whether or not you should switch your time and attendance tracking to an HRIS depends on a few different factors.
Like all HR functions, certain time and attendance tracking systems may work better for some companies than others depending on the structure and culture.
How Can Businesses Track Time and Attendance Efficiently?
Before pivoting and finding a new time tracking and attendance solution, consider the following questions to put your current systems into perspective:
- How is time and attendance currently tracked?
- Do you already have an HRIS solution?
- How well can you track absences?
- Can you track time off requests?
If you are currently using a separate automated time and attendance system, there may be no need to go to the trouble of transitioning to using your HRIS for time and attendance tracking.
If you are using manual processes, however, you may not realize the immense amount of labor time that is being wasted. Keeping up with requests, absence tracking, figuring out how to schedule for the coming weeks based on attendance and sales information, and exporting attendance information to payroll can be very time consuming.
If you don’t have an HRIS, it may not make sense to acquire a system simply for tracking time and attendance.
If you are already planning on restructuring several different HR systems, it may help to include time and attendance tracking in your restructuring after you acquire the HRIS, however. If you do have an HRIS, beginning to use it for time and attendance may be helpful under certain circumstances.
Is Your System Working?
The old idiom works well here: if it ain’t broke, don’t fix it. If your time and attendance tracking system is working, switching your system around completely in order to use an HRIS may not be worth the amount of time that it will take to transition and get used to the system. If your system could use some improvement, however, an HRIS may end up being your saving grace.
Along with tracking the hours that employees work, it’s important to track the time that employees miss. Attendance problems can cost your company a lot of money in lost productivity and potentially lost customers if your customer service is suffering.
Tracking absences may help you get a grasp on which employees have attendance problems or may help you to spot patterns (such as parents missing time during flu season) so that you can plan accordingly.
If you have a working system for tracking absences and can extract patterns and optimize productivity using the system, there may be no reason to switch systems. However, if your workplace is suffering because of absence problems, switching to an HRIS can help you track absences and get a handle on the issues stemming from this dilemma.
Time off requests can cause major problems for a workplace if not handled correctly. Employees’ time off needs are very important to them and can have a massive impact on their perceived quality of life and job satisfaction.
If an HRIS could help to minimize the occurrence of missed time off requests and can save HR professionals’ or managers’ time in dealing with these requests, it may be worth it to invest the time and money needed to switch to using the system.