After going through the trouble to select and implement a HRIS, you are most certainly justified in expecting your system to last for years. However, all systems begin to lose their relevancy and become bogged down as time goes on. The transition from effective to ineffective is often slow, so it may go unnoticed or you may keep thinking that it is not worth putting in the time and effort to upgrade.
Continuing to use a HRIS that is in dire need of an upgrade can be a big mistake, though. Outdated HRIS software may actually be costing you money and time, preventing your business from moving ahead and growing. If any of the following warning signs sound familiar, it may be a clue that it’s time to look into upgrading your software.
1. Your Employees Are Working Around the System
If your employees are opting to use Excel spreadsheets or manually fill out paperwork rather than use your HRIS, it is definitely a red flag. If the employees say that it will take longer to perform the task using the system than writing it out by hand or manually punching in data, something is definitely wrong. Try performing the task yourself to see whether the system is lagging or whether the employees just doesn’t understand the system well enough.
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2. Integration with New Systems is Difficult or impossible
Being able to integrate other systems with a HRIS can cause great improvements within an organization as it becomes easier to cross-reference and spot patterns between HR data and productivity, revenues, and other important outcomes. When a HRIS is incompatible, it stifles business growth. If your HRIS cannot communicate, it may be time to find a more extroverted software solution.
3. Your System Doesn’t Help with Compliance
Laws and requirements for businesses generally change every year and it can be difficult to keep up with these changes. Most newer HRIS solutions offer assistance with this tricky area, automatically updating every so often and providing notifications about legislation changes as well as some sort of assistance with compliance. Trying to perform manual patches to meet compliance requirements and keep up with these changes on your own while sidestepping your HRIS is risky and can put your business in jeopardy.
4. The System Frequently “Crashes”
There is little that is more frustrating than spending time working on something, only to have the system crash. If your data is lost it is even worst, but it can still be frustrating to wait on the system to restart just to get back to where you were. Frequent system crashes are a sign of an unstable and outdated system that is not capable of handling the sheer amount of data that is run through HRIS solutions today.
5. Mobile Access is Not Supported
Mobile access is no longer the wave of the future; it is a norm that should be available. Not having mobile accessibility may impact productivity, deter employee candidates from joining your team, and may negatively impact the way that your employees view your company. You don’t want to be viewed as an employer that does not believe in the company enough to invest in it, so you should make sure that your system is representative of (and contributing to) a growing and thriving company.
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