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Supporting Job Training with HRIS

By: Dave Rietsema On: January 15, 2016
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HRIS solutions cannot directly provide employee training, but they can be a valuable aid when it comes to training new employees and developing seasoned employees. HRIS solutions can be used to set goals and track training progress. HRIS may also be used to direct employees to online training aids or portals and provide valuable company information that can help employees to learn more about the history of the organization and sometimes to pass training quizzes and tests.

Establishes Clear Expectations

HRIS solutions can help to set clear expectations for employees and make it easy for employees to fulfill those expectations. Tying training modules and subject matter directly in with job performance goals can give employees an incentive to follow through with training. Making goals visible across the organization and introducing some friendly competition may also drive employees to complete training faster and to strive for better scores.

Helps Tie Training to Performance

HRIS can help to tie employee training to job performance and goal achievement. Some systems have the ability to recall dates and cross reference training that was completed with important notes and facts regarding job performance. It may be possible to see manager notes about performance, customer compliments or complaints, daily sales averages, and other related details in a clearer context when these details can be compared side-by-side with training achievements.

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Makes Succession Planning Easier

Succession planning involves preparing employees to step into a position other than the one that they are currently fulfilling, usually a superior position. HRIS can make it easy to keep all of the information pertaining to employee skills, training, and qualifications in one place so that it is possible to see at a glance what positions an employee is eligible for. It is also simple to see what requirements an employee will need to fulfill or what skills they will need to attain to become eligible for a new position.

Helps to Keep Training Consistent

In the hustle of day-to-day life at an organization, it is sometimes possible to have inconsistencies in training levels. Certain employees may intentionally avoid training and may try to take shortcuts wherever possible, while others may simply have too many job tasks while on shift and may find it difficult to complete training. HRIS, combined with online access to training portals, can help to ensure that all employees are able to train at their convenience and can alert managers to training inconsistencies.

Empowers Employees to Pursue Development

Having training goals outlined in the HRIS and having mobile access to training empowers employees to take charge of their own future, while at the same time making them accountable for their development. Creating this culture of autonomy can help make managers’ and employers’ lives easier as they do not have to chase down employees for training, but simply have to provide incentives or discipline based on reported results. Employees will be much more likely to take control of their training when they are held responsible for what is or is not completed-especially when promotions and raises are tied in.

Authored by: Dave Rietsema

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